The basic documents in the logistics information system are the position folder and the groupage. The position folder connects all the documents of an individual logistics service; the groupage on the other hand connects all the consolidated shipments in a particular transport or logistics service.
Main features:
- custom entry
- numbering
- integration with other software modules, so that the data contained in one module can be easily transferred and used in other modules
- integrated code lists
- automatic updating of all code lists
Position Folder
Position Folder is a document describing a logistics service for a particular company: company name, description of goods, contract number, date, value in currency, consignor… The key information is the position number. Whenever we need all of the above mentioned information related to a company (e.g. in an invoice), we just refer to the position number containing all of the necessary data, which we do not have to re-enter again. In this way, the documents are interconnected through a position number – just as in practice: all documents relating to a position are inserted in a common “position folder”.
Main features:
- drafting the terms of reference,
- Position card or showing the financial position of the position:
- invoices received
- invoices issued,
- the balance or position difference,
- checks to facilitate business reviews,
- data capture from external sources, e.g. from the business information system from the business information system,
- cloning a document,
- quick entry of previously tabulated data using the copy/paste function,
- integration with other software modules.
Groupage
The Groupage module is used to manage consolidated shipments.
Main features:
- custom input,
- checks to facilitate business reviews,
- data capture from external sources, e.g. from the business information system from the business information system,
- cloning a document,
- quick entry of previously tabulated data using the copy/paste function,
- integration with other software modules,
- link to the position folder.